UGCAO00133 Foreign Part 145 approvalsLanguage.docx
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UGCAO00133 Foreign Part 145 approvalsLanguage.docx
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UGCAO00133ForeignPart145approvalsLanguage
ForeignPart145approvals
Documentarylanguage
UG.CAO.00133-002
Name
Validation
Date
Preparedby:
MarcGRAGNOLI
Validated
11/11/2013
Verifiedby:
KarlSPECHT
Validated
11/11/2013
Reviewedby:
DominiquePERRON
Validated
12/11/2013
Approvedby:
WilfriedSCHULZE
Validated
13/11/2013
DOCUMENTCONTROLSHEET
Referencedocuments
a)Contextualdocuments
CommissionRegulation(EC)2042/2003 -CommissionRegulation(EC)of20November2003layingdownimplementingrulesforthecontinuingairworthinessofaircraftandaeronauticalproducts,partsandappliances,andontheapprovaloforganisationsandpersonnelinvolvedinthesetasks
CommissionRegulation(EC)593/2007-Regulationof31May2007onthefeesandchargesleviedbytheEuropeanAviationSafetyAgencyRegulation(OJL140,01.06.2007)
EASA/FAAMaintenanceAnnexGuidance(MAG)
EASA/TCCAMaintenanceAnnexGuidance(MAG)
EDDecision2003/19/RM-OnAMCandGMtoCommissionRegulation(EC)2042/2003of20November2003onthecontinuingairworthinessofaircraftandaeronauticalproducts,partsandappliances,andontheapprovaloforganisationsandpersonnelinvolvedinthesetasks
MBdecision01-2011-Onguidelinesforallocationofcertificationtaskstonationalaviationauthoritiesandqualifiedentities.
Regulation(EC)216/2008-RegulationofEuropeanParliamentandofCouncilof20Feb.2008oncommonrulesinthefieldofcivilaviationandestablishingaEuropeanAviationSafetyAgencyandrepealingCouncilDirective91/670/EEC,Regulation(EC)1592/2002andDirective2004/36/EC
b)Internaldocuments
Applicabledocumentarelistedintheform“FO.CAO.00136-XXX-ForeignPart145approvals–DocumentationIndex”.
Logofissues
Issue
Issuedate
Changedescription
001
13/11/2013
Firstissue.Thisdocumentisaimedtoprovidetheapplicantwithguidancematerialsupportingtheapplication/approval,andassuchhasbeenreviewedbyRulemakingProductSupportContinuingAirworthinessSection(R.4.2).
002
01/09/2014
UpdateofQualitydocumentstoimplementthenewcorporateimageoftheAgencyandthechangestotheorganizationstructure.
1.Introduction.
1.1.
TableofContents.
0.Introduction.3
0.1.TableofContents.4
0.2.DefinitionsandAbbreviations5
0.3.ScopeandApplicability.6
0.4.Purpose.6
0.5.AssociatedInstructions.6
0.6.Communication.7
1.TypeofDocumentandAssociatedLanguage.8
1.1.MOE.9
1.2.DocumentrelatedtoQ/ASystemManagement.9
1.3.StaffRecords.10
1.3.1Certifyingstaffandsupportstaffrecords10
1.3.2RecordsofAuthorisedStaffsuchasMechanics,NDT,Welders,etc…10
1.3.3RecordsofOtherStaff.11
1.4.Maintenancerecords.11
1.4.1AircraftLineMaintenanceRecords.11
1.4.2AircraftBaseMaintenanceRecords.11
1.4.3EngineandComponentMaintenanceRecords.11
1.4.4NDTMaintenanceRecord.12
1.5.OccurrenceReport.12
1.6.MaintenanceErrorsandDataInaccuracies.12
1.7.AcceptanceofComponents.12
1.8.Equipment,ToolsandMaterial.12
1.9.ProductionPlanning.13
1.10.Contract.13
1.11.RecordsofFabricationofparts.13
1.12.SummaryTable14
1.2.
DefinitionsandAbbreviations
Abbreviations
A&PApplicationsandprocurementsservices
AMCAcceptableMeansofCompliance
AMOapprovedMAINTENANCEORGANISATION
CAACIVILAVIATIONAuthority
CAMOContinuingAirworthinessManagementOrganisation
CAMOCContinuingAirworthinessManagementOversightCoordinator
CAN145CANADIANPART145
CAOMContinuingAirworthinessOrganisationsManager
CAOContinuingAirworthinessOrganisation
CAPCorrectiveActionPlan
C/SCERTIFYINGSTAFF
CC/SCOMPONENTCERTIFYINGSTAFF
EASAEuropeanAviationSafetyAgency
EUEUROPEANUNION
F145FOREIGNPART145
F147FOREIGNPART147
FAAFederalAviationAdministration
GMEASAGuidanceMaterial
IORSInternalOCCUREnCEREPROTINGSYSTEM
MOAMaintenanceOrganisationApproval
MOAPMaintenanceOrganisationApprovalPROCEDURES
MOCMaintenanceOversightCoordinator
MOEMAINTENANCEORGANISATIONEXPOSITION
MORMANDATORYOCCURRENCEREPORTING
MTOAMaintenanceTrainingOrganisationApproval
MTOAPMaintenanceTrainingOrganisationApprovalPROCEDURES
MTOCMAINTENANCETRAININGOVERSIGHTCOORDINATOR
MTOEMAINTENANCETRAININGORGANISATIONEXPOSITION
NAANationalAirworthinessAuthority
PPBPrincipalPlaceofBusiness
QEQualifiedEntity
SISSamplingInspectionsystem
TCCATransportCanadaCivilAviation
US145USPART145
WGWORKINGGROUP
WHWORKINGHOURS
WHOCWORKINGHOURSEASAOVERSIGHTCOORDINATOR
1.3.
ScopeandApplicability.
ThisuserguideisapplicabletoEASAPart145organisationshavingtheirprincipalplaceofbusinesslocatedoutsidetheEUMemberStates,theUSAandCanada(hereinafterreferredtoas“ForeignPart145organisations”).
EASAistheCompetentAuthorityforthemaintenanceorganisationsasestablishedbyPart145.1“General”andthereforeresponsibleforthefinalapprovalofthoseOrganisations.EASAhasalsoestablishedproceduresdetailinghowEASAPart145applicationandapprovalaremanaged.
ThisuserguideiscomplementarytotherequirementsofImplementingRule-RegulationEU2042/2003AnnexII,Part-145“asamended”anddoesnotsupersedeorreplacetheinformationdefinedwithinthatdocument.
ThisUserGuidecomesintoeffect90daysafterpublicationontheEASAwebsite
1.4.Purpose.
ThisuserguideisdesignedtobeusedbyEASAPart145MaintenanceOrganisationsandtheAssignedinspectorwhen:
ØTheMaintenanceorganisationisdemonstratingthattheorganisationiscompliantwithEASAPart145requirements;
ØAssignedinspectorisreviewingtheprovideddocumentsandevidenceforensuringcompliancewiththerequirementsofEASAPart145;
Part145.B20“Initialapproval”,Part145.B.30”Continuationofapproval”andPart145.B.35“Changesofapproval”,requirethecompetentauthoritytoensurethat:
ØproceduresspecifiedintheMaintenanceOrganisationExpositioncomplywithEASAPart145requirements;
ØtheentireorganisationiscompliantwiththerequirementsofEASAPart145.
Asaconsequence,theMaintenanceOrganisationmustprovidetheassignedinspectorwithdocuments/evidencethatarewritteninanacceptablelanguage.Ontheotherhand,forpracticalreasons,itcouldbeacceptedthatsomeofthedocuments/instructionsusedbytheMaintenanceorganisationarealsowritteninthenationallanguage(bi-lingual)oronlyinthenationallanguage.
Note:
IncaseadocumentiswritteninEnglishandasecondlanguage,theEnglishversionshallprevail.
1.5.AssociatedInstructions.
EASAhasdevelopedassociatedinstructions(userguides,Forms,templatesandworkinstructions),thatdetailspecificmatters,whichhavetobeconsideredasanintegralpartofthisprocedure.
Acompletelistingofthesedocuments,togetherwiththeirapplicabilitytotheapplicant/approvalholderorNAA/QE/EASA,isaddressedinthecurrentrevisionofthe“ForeignPart145approvals–documentationIndex”,FO.CAO.00136-XXX(XXXidentifiestherevisionnumber).DocumentswhichareapplicabletobothNAA/QE/EASAandApplicant/ApprovalholderaremadeavailableontheEASAWebsite:
http:
//easa.europa.eu/approvals-and-standardisation/organisation-approvals/CAO-related-to-regulation-2042-2003-part-145.php.
Eachtimeacrossreferenceisprovidedtoanotherdocumentoranotherchapter/paragraphofthesamedocument,thisreferenceisidentifiedwithgreytext.
1.6.Communication.
AlldocumentsandcorrespondencesbetweentheApplicant,theoverseeingauthorityandEASAshallbeintheEnglishlanguageunlessotherwiseagreedbyEASA.
2.TypeofDocumentandAssociatedLanguage.
ThisparagraphgivestheacceptablelanguagetobeusedbytheEASAPart145approvalholder,dependingonthetypeofdocument/evidence.
Thislistdoesnotcoverallcasesandalldocumentsandsocannotbeconsideredasanexhaustivelist.
The“engineeringjudgement”(includingtheconfidencetheassignedinspectorcouldhaveintheOrganisation’squalitysystem),togetherwiththecriticalityofthedocumentsremainthemainpointstobeconsideredwhenthedocumentisnotspecifiedinthisUserGuide.
2.
2.1.MOE.
TheMaintenanceOrganisationExpositionincludingitsassociatedprocedures,formsandlistsmustbewritteninEnglish.However,theycouldbealsowritteninEnglishandtheofficiallanguageofthecountrywherethePrincipalPlaceofBusinessislocated.Inallcases,theEASAForm1andtheCRSFormmustbewritteninEnglishonly.
Otherdocumentsusedbytheorganisationtodescribe,forinstance,thedailyjobofthestorekeeper(WorkInstructionnotassociatedtotheMOE,sonotapprovedbythecompetentauthority),couldbewritteninEnglishorintheofficiallanguageofthecountrywherethePrincipalPlaceofBusinessislocated.
2.2.DocumentrelatedtoQ/ASystemManagement.
ThefollowingdocumentshavetobewritteninEnglish.HowevertheycouldbealsowritteninEnglishandintheofficiallanguageofthecountrywheretheprincipalplaceofbusinessislocated:
ØAnnualauditplan;
ØQ/A.auditreports;
ØNotificationofauditreport(findings);
ØCorrectiveactionsandassociatedevidence;
ØAllcommunicationregardingcorrectiveactions;
ØRemindersofduedates;
ØReportstoAccountableManager(includingregularmeetings);
ØContinuationtrainingplan;
ØQ/A.man-hourplan;
ØAllotherdocumentsenablingthecompetentauthoritytoassessthemanagementoftheEASAPart145qualitysystem.
2.3.
StaffRecords.
1
1.1
1.2
1.3
1.3.1Certifyingstaffandsupportstaffrecords
ThelanguageofthecountryofNationallicenceisacceptable.HoweveraccordingtoICAO
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