书信.ppt
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书信.ppt
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英文书信写作,信封的写法,1.信封上的英文姓名地址,如果不是打印,要尽可能写得清晰准确。
收信人姓名前应该冠以头衔或职称,以示礼貌。
如:
Mr.DavidJones;Mrs.MargaretMcNeill;Dr.JimMartin;.2.收信人姓名地址一般写在信封正面的右下部分;信封正面的左上角写上回邮的地址。
但英国、澳大利亚等国的私人信件,一般把回邮的地址写在信封的背后正中,Sample(美式信封),INGFinancialMarketsLLC1325AvenueoftheAmericasNewYork,NY10019USAMr.HerryChen500GuangdongRd.Shanghai200001P.R.China,Sample(英式信封),正面Mr.KevinF.Leong1/282WaterloonRoadLowerHuttWellington6009NewZealand背面MirraHainsworth22ACharleroiRoadBelroseNSW2085Australia,3.有些信件需要第三方转交,要在收信人姓名下面写上“c/o”及转交人姓名地址,如:
MissMariaChenc/oMrs.DorothyBrown16MountSt.HuntersHillNSW2110Australia,4.如果信件不是通过邮寄而是托人转交,信封上就不用写地址了,只要写上“PleaseForward”字样就可以了。
如:
PleaseForwardMissMariaChen如果要表示“敬请某人转交”之意,就需在收信人姓名下面加上转交人的姓名。
如:
MissMariaChenKindnessofMr.JohnSmith除了使用“Kindnessof”之外,还可以选择:
ByPolitenessofMr.JohnSmithThroughtheCourtesyofMr.JohnSmithForwardedbyMr.JohnSmithByFavorofMr.JohnSmith,TheLayoutofaLetter,Sample,LetterFormat,TraditionalStyle,Inaformalletter,theheading,placedintheupperright-handcornerofthefirstpage,includesthefulladdressofthepersonwhowritestheletter;inapersonalletter,theheadingmaybesimplifiedoromitted.Thedatelineshouldbeflushwiththerightmargin,typedtwotosixlinesbelowtheheadingdependingonthelengthoftheletter.Theinsideaddressisflushwiththeleftmargin.Thesalutationisflushwiththeleftmarginandtypedtwolinesbelowtheinsideaddress.Thefirstlinesofbodyparagraphsareindentedandtheparagraphsaresingle-spacedwithinanddouble-spacedbetween.Thecomplimentaryclosingshouldbeflushwiththerightmarginandtypedtwolinesbelowtheendofthebodypartoftheletter.Thesignatureisputtwotofourfinesbelowthecomplimentaryclosing.Thehandwrittensignatureinabusinessletterisplacedbetweenthecomplimentarycloseandthetypedname.Thewritersofficialcapacityisindicatedafterthetypedname.,HEADING,DATE,INSIDEADDRESS,SALUTATION,BODYOFTHELETTER,COMPLIMENTARYCLOSING,SIGNATURE,Sample1,BlockStyle,Alllinesshouldbeflushwiththeleftmargin.Theparagraphsarenotindented.Thedatelineisplacedtwotosixlinesbelowtheheading.Theinsideaddressissettwotosixlinesbelowthedateline.Thesalutationistwotofourlinesbelowtheinsideaddress.Thebodypartstartstwolinesbelowthesalutation.Theparagraphsaresingle-spacedwithinanddouble-spacedbetween.Thecomplementaryclosingistypedtwolinesbelowthetext.Thesignatureisputtwotofourfinesbelowthecomplimentaryclosing.Thehandwrittensignatureinabusinessletterisplacedbetweenthecomplimentarycloseandthetypedname.Thewritersofficialcapacityisindicatedafterthetypedname.,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,Sample2,Sample3,ModifiedStyles,Theheading,placedintheupperright-handcorner,isflushwiththerightmargin.Thedateline,flushwiththerightmargin,issettwotofourlinesbelowtheheading.Theinsideaddress,flushwiththeleftmargin,issettwotofourlinesbelowthedateline.Thesalutation,flushwiththeleftmargin,isplacedtwotofourlinesbelowtheinsideaddress.Thebodyparagraphsbegintwolinesbelowthesalutation,flushwiththeleftmarginorindentedinthefirstline.Theparagraphsaresingle-spacedwithinanddouble-spacedbetween.Thecomplementaryclosingistypedtwolinesbelowthetext.Thesignatureisputtwotofourfinesbelowthecomplimentaryclosing.Thehandwrittensignatureinabusinessletterisplacedbetweenthecomplimentarycloseandthetypedname.Thewritersofficialcapacityisindicatedafterthetypedname.,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,Sample4,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,Sample5,HeadedStationery,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,Sample6,OtherElementsofaletter,CopyNotation,Thecopynotationisusedforsayingacopyisbeingsenttotheperson(s)mentioned.Ifthewriterwantstherecipienttoknowofdistributionofcopiesoftheletter,typeCopytoorcc(courtesycopy)andthenameoftheindividualflushleft,twolinesbelowallothernotations.,HEADING,DATE,INSIDEADDRESS,SALUTATION,PARAGRAPHS,COMPLIMENTARYCLOSING,SIGNATURE,Confidential,Re:
_,c.c.DavidBrown,Encl.,Enclosure/Encl.,Theenclosurereferstothingsputinanenvelopewiththeletter,servingasachecktothewriteroftheletterthateverythingwasactuallyenclosedandasaremindertotherecipientofwhatwassent.Theenclosurelististypedflushleft,twolinesbelowthesignature.Ifmorethanonedocumentisenclosed,listthenumberinparenthesisoridentifythemoneperlinetotherightoftheenclosurenotation.,COMPLIMENTARYCLOSING,SIGNATURE,Enclosures:
1.Checkfor$240.02.ResaleTaxCard3.RegistrationForm,Sample7,Postscript,Apostscriptisanextramessageaddedattheendofaletteroremailafterthesignature.ItistypedflushleftwiththeabbreviationformsofP.S./PSinfrontofthemessage,twotofourlinesbelowthelastnotation.Whenpostscriptisused,useitsparingly.Itshouldneversuggestthatthewriterhasomittedinformationandhadtotackitonattheend.Informalletterwriting,writersshouldavoidusingthepostscript.,DATE,SALUTATION,PARAGRAPH1,COMPLIMENTARYCLOSING,SIGNATURE,PARAGRAPH2,PARAGRAPH3,P.S.,Salutation,Differentsalutationsareusedaccordingtohowwellyouknowtherecipient.Normaladdressformsforbusinesslettersareasfollows:
1.whenyouarewritingtoapersonwhosenameandgenderyou,useDear+Mr./Mrs./Ms./Miss+Surname.DearMr.SmithorDearJohnSmith,butnotDearMr.JohnSmithorDearJ.Smith.,2.Ifyoudonotknowthenameorsexoftherecipient,useDearSirorMadam.3.Ifyouarewritingtoamanwhosenameyoudonotknow,useDearSir.4.Ifyouarewritingtoaninstitutionratherthananindividual,useDearSirs.,DifferencesbetweenBritishandAmericanconventions,August12th,2001Gentlemen:
Trulyyours,PresidentInc.ChiefExecutiveResume,12August2001DearSirs,Yoursfaithfully,ChairmanLtd.ManagingDirectorCurriculumVitae,BeConsistent!
LetterofConsolation,对遭受疾病、失败、事故、友人或亲人去世等不幸事件的人需要表示同情和慰问。
慰问信要有真情实感,向对方表示同情,以乐观向上的语言减轻朋友的烦恼和痛苦,并鼓励对方增强克服困难的决心。
信的开头要直接对别人的痛苦或不幸表示同情和慰问。
信的正文部分展开写信人的慰问内容,可以稍微涉及慰问的原因,在此基础上,针对收信人的伤心、失望、抑郁、烦恼的心情予以开导,让对方放下沉重的思想包袱,用乐观轻松的态度面对现实。
结尾部分可以表达一些美好的祝福或提供适当帮助。
通常包括以下几方面的内容:
1.获悉发生的事情,表示难过;2.表示安慰,开导,鼓励,建议;3.表达祝愿或提供帮助,常用表达,FormalexpressionsIamsaddenedtohearthat.Pleaseacceptmysincerecondolenceson.Iwasshockedanddeeplysaddenedtolearnthat.IfeltveryworriedwhenIlearnedthat.Iwishyouaspeedyrecovery.IfthereisanythingIcandoforyou,pleaseletmeknow.Pleaseacceptmydeepestsympathiesoveryourrecentloss.,InformalexpressionsIwassosorrytohearthatyou.Sorrytohearthat.Youmustbereallyupsetabout.Iamsurethatyouwillrecoverinashorttime.Ihopeyouwillmakeaspeedyrecovery.Cheerup!
Wewillmissyouwhenyouareabsentwithsickness.Comebacksoon.,Exercise,YouarePeter/Mary.YouhavebeentoldthatyourfriendJennywasinjuredinanaccident.Writealetterofconsolationtohershowingyoursympathyandtellingherthatyouaregoingtoseeherthisweekend.,Sampleanswer,Friday,April1DearJenny,Imsosorrytolearnthatyouwereinjuredinatrafficaccident.Icanunderstandwhatyouhavefeltaboutthisterribleexperience.Ihopetheinjuryisnotseriousandthetimelymedicaltreatmentwillgiveyouaswiftrecovery.IamfreethisweekendandIamdefinitelycomingtocheeryouup.Lookingforwardtoseeingyou.Yours,Peter,LetterofInquiry,询问类信件从内容上包括:
1.寒暄;2.说明询问的原因并征询具体所需的信息;3.期待回复并提前表示感谢;,常用表达,Iwaswonderingwhetheryoucouldtellmesomedetailsabout.Couldyoupleasetellmesomedetailsabout.?
Iwouldbemostgratefulifyoucould?
Wouldyoubesokindastogivememoreinformationabout?
Iwouldappreciateitverymuchifyoucouldprovidemewithmoredetailsabout.?
Yourhelpwouldbehighlyappreciated.Thankyouinadvance.,Exercise,YouareMark/Sally.YoufindoutthatatravelagencyisorganizingatriptoEurope.Writealetterofinquirytothetravelagencyandfindoutmoredetailsaboutit.,Sampleanswer,April3DearSir/Madam,Iamveryinterestedinthepackagetripyouareorganizingandwouldliketolearnmoreaboutit.Couldyoupleasesendmeinformationabouttheexpenses,theitinerary,andthetransportationsothatIcanmakesomearrangementtomyschedule?
Pleasefeelfreetocontactmeatthisnumber12345678901.Iwouldbeverygratefulforyourkindreply.Manythanks.Yoursrespectfully,Mark,
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