Unit 6 Business MeetingsWord文档下载推荐.docx
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Unit 6 Business MeetingsWord文档下载推荐.docx
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theme
thesubjectofatalk,oradiscussion;
atopic
3
meetingagenda
alistofitemsofbusinesstobeconsideredanddiscussedatameeting
4
facility
spaceorequipmentnecessaryfordoingsomething
5
attendant
apersonwhoispresentatanevent,orameeting
6
meetingminutes
asummarizedrecordofthediscussionsatameeting
7
draft
apreliminaryversionofapieceofwriting
8
revise
theactofrewritingsomething
ActivityTwoCoreSentences
TheGMwantstoknowaboutZhangHong’spreparationforthecomingmeeting.Thefollowingaresomecoresentencesextractedfromtheirconversation.Pleasereadthemaloudandtrytolearnthembyheart.
1.Couldwepossiblystartthemeetingat9:
00a.m.?
2.Howlongdoyouexpectthemeetingtotake?
3.Alltheattendantswillbeproperlyinformedintime.
4.Allthenecessarydocumentsandinformationrelevanttothemeetingareready.
5.I’llprintanddistributetheagendabeforethemeeting.
1.可否在上午9点召开会议?
2.您预期会议要开多长时间?
3.每位与会人员都会及时接到通知。
4.有关会议的全部文件和资料已经准备妥当。
5.我会在会前把会议议程印好并分发出去。
SessionTwoListening
Thissessionistoprovideyouwithsomelisteningexercisesregardingsecretarialpractice.Therearetwoactivitiesinthissession:
fiveshortdialoguesinoneactivityandonelongdialogueintheother.
ActivityOneFiveShortDialogues
Thisactivityistocheckyourabilitytounderstandfiveshortdialogues.Aftereachdialogue,thereisarecordedquestion.Boththedialoguesandquestionswillbespokentwotimes.Whenyouhearaquestion,youshoulddecideonthecorrectanswerfromthefourchoicesmarkedA),B),C),andD)giveninthecourse-book,andthenchoosethecorrectanswer.Beforeyoulistentothedialogues,pleasefirsthaveaquicklookatthefollowingwordswhichmightbehelpful.
1.What’sthepossiblerelationshipbetweenthetwospeakers?
A.Salesmanandcustomer.B.Bossandsecretary.
C.Doctorandpatient.D.Receptionistandvisitor.
2.Whatisgoingtobediscussedatthemeeting?
A.Thefinancialreport.B.Thenotice.
C.Thepersonnelplan.D.Theagenda.
3.Wherewillthemeetingbeheld?
A.Inthediningroom.B.Intheoffice.
C.Inthegeneralmanager’soffice.D.Intheconferenceroom.
4.Whendidthemeetingend?
A.At10:
00.B.At2:
00.
C.At12:
00.D.At20:
5.WhichoneisNOTMENTIONEDaccordingtothedialogue?
A.Theagendashouldbepreparedbeforethemeeting.
B.Checkthefacilitiesbeforethemeetingbegins.
C.Ensurethatthoseentitledtobepresentareinformed.
D.Allthenecessarydocumentsshouldbeprintedanddistributedbeforethemeeting.
ActivityTwoALongDialogue
Inthisactivity,youwillhearalongdialogueabouthowtowriteanagenda.Thedialoguewillbereadthreetimes.Forthefirstreading,youshouldtrytogetthemainideaofthedialogue.Duringthesecondreading,youarerequiredtoputthemissingitemsinthenumberedblanksaccordingtowhatyouhaveheard.Thethirdreadingisforyoutocheckyourwriting.Beforeyoulistentothepassage,pleasefirsthaveaquicklookatthefollowingwordswhichmightbehelpful.
SessionThreeReading
ActivityOneMeetingArrangements
ZhangHongknowsthatitistheroleofasecretarytoensurethataconferenceiswellorganized,soshelookedupsomereferencebooksinthesparetime.Herearesomeofthenotesshehastaken.Belowarethe9tasksforasecretarytodoatabusinessmeeting.Pleasediscussthemwithyourpartneranddecidetowhichroweachtaskbelongsandfilloutthechart.Thefirstonehasbeendoneforyouasanexample.
(1)Consultthebosstodecideonthemainthemeorpurposeofthemeeting.
(2)Taketheminutesofthemeeting.
(3)Fixthedateandtheplace.
(4)Distributetheminutesofthemeeting.
(5)Makeanagendaofthemeeting.
(6)Inviteparticipantsandconfirmtheirattendance.
(7)Checktheconferencefacilities.
(8)Servelightrefreshmentstocreatearelaxingatmosphere.
(9)Followtheboss’scommentstorevisetheminutes.
ActivityTwoHowDoesaSecretaryDealwithMeetings?
Asmentionedbefore,ZhangHonglookedforsomematerialstogettoknowthesecretary’sroleatabusinessmeeting.Belowisthelongpassageshefound.Trytoanswerthefollowingquestionsafteryoufinishthefirstreading.
Questionsforthepassage:
1.Howmanystagesarethereforasecretarytodealwithameeting?
Whatarethey?
2.Whyshouldasecretarycreateanagendabeforeameeting?
3.Whatisimportantforasecretarytotakeminutes?
HowDoesaSecretaryDealwithMeetings?
Generallyspeaking,thesecretary’sroleconcerningmeetingswillincludethreestages:
beforethemeeting,duringthemeeting,andafterthemeeting.Sheshoulddoenoughpreparationsbeforethemeeting.Duringthemeeting,shetakesarecordofwhatishappening.Whenthemeetingisover,herworkwillextendtoacertainperiodoftime.
BeforetheMeeting
Determinethepurposeofthemeeting
Beforethemeeting,thesecretaryshouldconsultthebosstogetthemainthemeorpurposeofthemeeting.
Verifythedateandplace
Whileconsultingtheboss,sheshouldn’tforgettosettleasuitabletimeforthemeeting.Asfortheplace,smallroomswithtoomanypeoplewillgetstuffyandcreatetension.Alargerroomwillbemorecomfortableandencourageindividualexpression.Ifpossible,shemayarrangetheroomsotheattendantsfaceeachother,forexample,formingacircleorsemi-circle.Forlargergroups,tryU-shapedrows.Theconferenceroommustbeappropriatelyequippedwithallthedeviceshavingtobeusedduringthemeeting.What’smore,thesecretaryneedstocontactthepressandinvitesomereportersifthemeetingneedspublicity.
Createanagendaofthemeeting
Oneofthemostimportanttasksforthesecretaryistocreateameetingagendabeforethemeeting.Awell-preparedandorganizedagendaisaroadmapforhelpingthemeetingtobeheldorderly,andthemeetingagendagivesdirectiontothemeeting.Somedaysbeforethemeetingistotakeplace,thebosswillgivethesecretarytheitemshewishestoputontheagenda.Thesecretarymustprovideadraftoftheagendatothebossforhisrevision.Oncethebossagreestotheagenda,shedistributestheagendatothepeopleconcerned.
Otherthings
Besidesthosethingsmentionedabove,thesecretarysometimesshouldpreparedelegatepacksincludinganamebadge,delegatelist,padofpaper,speakers’notes,penanddinnerinvitationifapplicable.
DuringtheMeeting
Atameeting,thesecretary’smaintaskistotakenotesandrecordthedetailsofthedecisionsoragreementsreached.However,theminutesarenotaverbatimrecord.There’snoneedforasecretarytowritedowneachsentencesaidbytheparticipants.Bebrief,butdonotmissanyitemsofimportanceanddecision.Sometimes,thesecretarymayusearecordertorecordalltheeventsatthemeeting.Afterthemeeting,shecantaketheminutesfromtherecording.
AftertheMeeting
Whenthemeetingisover,itispreferableforthesecretarytowriteupthefinaldraftoftheminutesandtogetitapprovedbythebossassoonaspossible.Then,thesecretaryshouldtypeouttheminutesanddistributethemtothemembersofthemeetingandotherswhoneedtobeinformed.Thesoonertheminutesarereceived,thesoonerthemembersareremindedofthethingstheyhavetodo.
dealwith安排
concern关于
extend延伸
verify核实
stuffy不通气的
publicity公共宣传
delegate代表
badge标识卡
applicable合适的
verbatim逐字的
preferable更好的
approve核准
Ifyoufeelitdifficulttounderstandthepassage,pleasereadthefollowingnotes,andtrytousetheattachedvideotutorialswherethetutorwillgiveyouadetailedexplanationofthewholepassage.ThevideotutorialscanalsobeaccessibleontheInternetat:
Notes
1.Theconferenceroommustbeappropriatelyequippedwithallthedeviceshavingtobeusedduringthemeeting.
会议室必须适当配备会议期间所需的各种设备。
句中,must为情态动词,表示“必须”,代表说话人的主观看法,句末的短语haveto也表此义,但haveto则强调客观需要。
在回答由must(必须)引出的问句时,如果是否定的,不能用mustn’t(禁止,不准),而用needn’t或don’thaveto(不必)。
2.What’smore,thesecretaryneedstocontactthepressandinvitesomereportersifthemeetingneedspublicity.
再者,如果会议需要进行宣传,秘书应联系媒体和邀请记者。
句中,need既可作情态动词,也可作行为动词。
作情态动词时无人称或数的变化,后接动词原形,多用于否定句和疑问句;
作行为动词时有人称和数的变化,后可接名词、代词、动名词及带to的动词不定式,可用于肯定句、疑问句和否定句。
3.Somedaysbeforethemeetingistotakeplace,thebosswillgivethesecretarytheitemshewishestoputontheagenda.
会议开幕前几天,老板会把希望置于会议议程表的事项交给秘书。
句中,betodo结构表将来,是对未来的一种计划或安排,所以句子采用一般将来时。
4.Oncethebossagreestotheagenda,thesecretarydistributestheagendatothepeopleconcerned.
一旦老板同意了议程安排,秘书就把它分发给相关人员。
句中,once引导时间状语从句,意为“一旦……就……”。
如果从句谓语动词是将来发生的动作,常用一般现在时来代替将来时。
5.Whenthemeetingisover,itispreferableforthesecretarytowriteupthefinaldraftoftheminutesandtoget
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